• Establish weekly or monthly checks

  • Create a standardized checklist for technicians to follow during routine inspections

  • Weekly and/or monthly check: fluid levels, tire pressure/condition, lights, brakes, battery, belts, hoses, filters, suspension, and safety equipment.

• Maintain accurate mileage-based service schedules

  • Track mileage for each unit and set reminders for routine services (oil changes, filter replacements, tire rotations, fuel system and emission checks and more).

  • Use simple spreadsheets, fleet management software, or logbooks to record services and next due mileage.

• Require and document inspections

  • Perform regular documented inspections to detect issues early and satisfy safety/compliance requirements.

  • Keep inspection records organized for audits and warranty claims.

• Coordinate with local repair shops

  • Recommend and partner with reputable shops in your operating area to ensure units are repaired correctly and promptly.

  • Vet shops for certifications, experience with your vehicle types, warranty policies, turnaround times, and parts availability.

  • Establish preferred-shop agreements or negotiated rates when possible.

• Provide on-site repair options

  • Offer mobile repairs for common breakdowns or minor maintenance at an additional cost per repair.

  • Typical on-site services: battery jump/replace, fluid top-offs, minor electrical and brake adjustments, filter replacements.

  • Define clear pricing, response times, and scope of what can be handled on site versus what requires shop work.

• Reporting and communication

  • Deliver regular service reports to fleet managers showing completed work, upcoming due services, and outstanding issues.

  • Communicate repair recommendations clearly to support decision-making.

• Benefits

  • Reduced unexpected breakdowns and costly emergency repairs.

  • Improved safety and regulatory compliance.

  • Longer vehicle life and better resale value.

  • Predictable maintenance costs and improved fleet uptime.

JB FLEET MANAGEMENT can help implement these practices: schedule recurring inspections, maintain mileage-based service plans, coordinate trusted shop relationships, and provide mobile repair services on request (additional charges apply per repair).